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Request for Qualifications/For Transportation Planning Services

Responses Due: Wednesday, October 11, 2017 at 2:00 p.m.

Anaconda-Deer Lodge County (A-DLC) has received notice of the award of Community Development Block Grant (CDBG), Montana Main Street Program funds from the Montana Department of Commerce, and funding from the Montana Department of Transportation. A-DLC, in collaboration with the Montana Departments of Commerce and Transportation, will soon commence implementation of a Multimodal Long-range Transportation Plan (MLRTP). A-DLC is soliciting proposals for planning services to create the MLRTP for the consolidated city-county in compliance with all applicable requirements under the state of Montana’s Community Development Block Grant (CDBG) program, Montana Main Street Program, and the Montana Department of Transportation.

CDBG regulations governing the grant require that to the greatest extent feasible, opportunities for training and employment arising in connection with this CDBG assisted project will be extended to local lower-income residents. Further, to the greatest extent feasible, business concerns located in or substantially owned by residents of the project area will be utilized. Additionally, Disadvantaged Business Enterprises (DBEs) will be notified of this procurement opportunity.

The intent of the MLRTP is to examine the transportation needs and issues in Anaconda-Deer Lodge County for all modes of transportation and users of the system through a data-driven process. The budget for this planning project should not exceed $80,000. The selected offeror should be prepared to begin work immediately, as it is desired to complete the Multimodal Long-range Transportation Plan by June 2018. Payment terms will be negotiated with the selection of a successful offeror.

This project is being made possible by contributions from the following funding sources:

 

Community Development Block Grant: $22,000
Montana Main Street: $15,000
Montana Department of Transportation: $40,000
Anaconda Local Development Corporation: $3,000

 

Scope of Work

The A-DLC MLRTP should illustrate a clear vision of a balanced transportation system that meets the mobility needs of all users, while avoiding adverse impacts to the environment. The MLRTP should include comprehensive strategies for the operation, management, maintenance, and financing of the consolidated city-county transportation system. Project boundaries include a roughly seventeen (17) mile corridor; though the MLRTP should address the transportation needs between Anaconda and the outlying communities within A-DLC (Opportunity, Mill Creek, Warm Springs, West Valley, Georgetown Lake), the primary focus is the urban boundary of Anaconda.

The required services include:

  • A public involvement plan that illustrates how opportunities for participation by all A-DLC users will be created during the development of the Plan, including vulnerable populations (LMI, elderly, disabled);
  • Coordinate with existing and future land use as well as existing long-term community-wide planning, building upon the transportation issues identified in previous community planning projects, and expanding the work of previous community plans;
  • Analyze transportation circulation within the study area and identify primary travel demands for all modes of transportation to promote a safe, reliable transportation network that optimizes the safety, interconnectivity, and efficiency of the transportation system for users of all ages and abilities;
  • Examine transportation needs, patterns and trends of the system to project future demands of all users, and develop recommendations;
  • Assess the efficiency, safety, and accessibility of the transportation system for all users,
  • Analyze truck/freight movements through the city of Anaconda, identifying strategies to improve efficiency of commercial traffic, while maintaining safety and accessibility for all users ;
  • Assess need for the establishment of a Complete Streets policy for A-DLC, offering suggestions for future policy development;
  • Consider smart growth, encouraging overall sustainability and livability within the community, while avoiding adverse impacts to the environment;
  • Evaluate and recommend operations and maintenance strategies that preserve the safety and function of the transportation system for all users;
  • Evaluate efficiency of existing public transportation and assess local need for expansion of public transportation opportunities, identifying strategies to meet this determined need;
  • Identify short, mid, and long-term improvement priorities, strategies and policies to assist the community and invested agencies in actualizing the future projects identified in the Plan; and
  • Identify funding sources (Federal, State, Local, and Private) and action-oriented implementation process.

Proposal Content

Responses should include:

  1. The firm’s legal name, address, and telephone number
  2. The principal(s) of the firm and their experience and qualifications
  3. The experience and qualifications of the staff to be assigned to the project
  4. A description of the firm’s prior experience and capacity, including past work with long range transportation planning addressing the needs of all users.
  5. A minimum of three (3) references
  6. A description of the firm’s current work activities and how these would be coordinated with the project, as well as the firm’s anticipated availability during the term of the project.
  7. The proposed work plan and schedule for activities to be performed.
  8. The proposed cost to complete the identified scope of services

Selection Process

The selection of finalists to be publicly interviewed will be based on an evaluation of written responses, which will be reviewed by a committee including representatives of the aforementioned federal, state, and local funders, as well as from Anaconda-Deer Lodge County. The award will be made to the most qualified offeror, as determined by the Anaconda-Deer Lodge County Board of Commission during a public Commission Meeting. Unsuccessful offerors will be notified as soon as possible.

Respondents will be evaluated on the following factors:

  1. The qualification of the professional personnel and consultants to be assigned to the project (weight 3)
  2. Capability to meet project timeline and budget requirements (weight 3)
  3. Location (weight 1)
  4. Present and projected workloads (weight 1)
  5. Related experience on similar projects (weight 2)
  6. Overall quality of the proposal (weight 2)
  7. Cost Competitiveness (see below)

Cost Competitiveness will be evaluated in compliance with the Best Value Method of the State Procurement Bureau’s Cost Evaluation methods for Requests for Proposals.

This solicitation is being offered in accordance with federal, state, and local statues governing procurement of professional services. Accordingly, Anaconda-Deer Lodge County reserves the right to negotiate a fair and reasonable scope of work for the services requested as well as the right to reject any and all responses deemed unqualified, unsatisfactory, irresponsible, or inappropriate.

 Submittal

All responses must be submitted to the Anaconda-Deer Lodge County Chief Executive’s Office at 800 Main Street, Anaconda, MT 59711 and received by 2:00 p.m. local time on Wednesday, October 11, 2017. All responses MUST STATE “Anaconda-Deer Lodge County RFQ for Transportation Planning Services.”

Additional Information

Questions or requests for more information may be directed to Julie Pooley, Clerk of Commission of Anaconda-Deer Lodge County at (406) 563-4002, jpooley@adlc.us, or 800 Main Street, Anaconda, MT 59711.

Respondents may review the CDBG and Montana Main Street applications, which include a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting the Chief Executive’s Office of Anaconda-Deer Lodge County (800 Main Street, Anaconda, MT 59711) during regular office hours. A copy of the CDBG application is also available for review at the offices of the Community Development Division, Montana Department of Commerce, 301 S. Park Ave, P.O. Box 2000523, Helena, MT 59620.

Anaconda-Deer Lodge County is an Equal Opportunity Employer. Women-owned, minority-owned and Section 3 Businesses are encouraged to submit proposals.

Owner:    Anaconda-Deer Lodge County

By:             Bill Everett

Title:         Chief Executive

 

On-Call Transportation Planning and Engineering SOQ – September 22, 2017

Anaconda Deer Lodge County (ADLC) is soliciting a Statement of Qualifications (SOQ) to hire a firm to provide planning, design, and construction administration services for transportation related projects within the ADLC jurisdictional area.

The selected firm will serve as an on-call engineer for professional engineering over a five (5) year period for related activities associated with transportation projects. Engineering services for these on-call projects include but are not limited to: planning, preliminary engineering, final design, traffic, ADA transition plan, project management, utilities design, surveying, construction administration, and construction oversight.

Questions should be directed to Bill Everett, Chief Executive Officer, Anaconda Deer Lodge Public Works Department, 800 Main Street, Anaconda, MT 59711, (406) 563-4000, beverett@adlc.us.

I. Submission Requirements and Evaluation Criteria

The SOQ must be submitted by 4:00 p.m. (Mountain Time) on Friday, October 6th, 2017. Submit the SOQ in a sealed envelope clearly marked on the outside with the name of firm submitting and “On-Call Transportation Planning and Engineering SOQ”. Consultants will submit four (4) copies of their SOQ to the ADLC Public Works Department, 800 Main Street, Anaconda, MT  59711.

The proposal shall be limited to eight (8) single-sided pages, 8.5” x 11” sheet of paper using no less than 12-point font. Font sizes smaller than 12 point can be used in matrices. A one-page cover letter and two-page resumes are excluded from the page limit. The SOQ format should be organized in the manner specified below.

  1. Cover Letter
    1. The cover letter should include the firm’s legal name, address, telephone number, and name of contact.
  2. Related Project Experience (35%)
    1. Demonstrate recent related project experience (within 5 years) of transportation related services. Provide detailed information on projects related to the anticipated services.
    2. Include project location, brief description, services performed, and contact information for local official.
  3. Project Staff Qualifications (25%)
    1. Describe the qualifications, experience, and technical competence of the assigned staff. Include an organizational chart of assigned staff.
    2. Include two-page resumes as an appendix.
  4. Recent and Current Work for the County and Similar Size Entities (25%)
  5. Location of Firm (15%)

II.  Consultation Selection

The selection of up to three (3) consultants will be ranked on a prequalifying list for upcoming projects. The award will be made to the most qualified offerors whose proposal is deemed most advantageous to ADLC, considering all relevant factors. Unsuccessful offerors will be notified as soon as possible. ADLC reserves the right to select directly from the SOQs submitted or request interviews if deemed necessary by the selection committee. The County reserves the right to reject any and all SOQs should it be determined in the County’s best interest. Proposals become the property of ADLC. ADLC is not responsible for reimbursing costs associated with preparing a proposal.

Owner:      Anaconda-Deer Lodge County               Publish Dates:      September 22, 2017

By:              Bill Everett­­­                                                                                 September 29, 2017

Title:          Chief Executive                                                                          October 3, 2017